DOUGLAS COUNTY IS AN EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER

Applicants to and employees of Douglas County are protected under Federal law from discrimination on the basis of race, color, religion, sex, national origin, disability, and/or age.

DOUGLAS COUNTY STATEMENT ON EQUAL EMPLOYMENT OPPORTUNITY

DOUGLAS COUNTY NOTICE: POLICY OF NON-DISCRIMINATION ON THE BASIS OF HANDICAPPED STATUS (05/2009)

Your County Government - Organizational Chart

TABLE OF CONTENTS

RULE 1 • GENERAL STATEMENT OF RULES

1.1 Purpose of Rules
1.2 Adoption or Amendments of Personnel Rules
1.3 Application of Rules

RULE 2 • DEFINITIONS

2.1 Definition of Terms

RULE 3 • ORGANIZATION FOR PERSONNEL ADMINISTRATION

3.1 Human Resources Department
3.2 Public Records

RULE 4 • CLASSIFICATION PLAN

4.1 The Plan
4.2 Allocation of Positions
4.3 Classification Specifications

RULE 5 • COMPENSATION PLAN

5.1 Maintenance of Compensation Plan
5.2 Administration of Compensation Plan
5.3 Cost of Performance Increases
5.4 Salary Range Adjustments
5.5 Overtime Policy
5.6 Timesheets

RULE 6 • RECRUITMENT PROCEDURE

6.1 Transfer and Promotion
6.2 Job Order
6.3 Recruitment Announcements
6.4 Applications
6.5 Qualifications and Screening of Applicants
6.6 Evaluation of Applicants
6.7 Disqualification of Applicants
6.8 Nepotism Prohibited
6.9 Notification of Applicants Who Have Been Interviewed
6.10 Appointments
6.11 Physical Examinations
6.12 Employment Decisions by the Board of Commissioners
6.13 Driver Qualification Policy

RULE 7 • PROBATIONARY PERIOD

7.1 Application
7.2 Purpose
7.3 Duration
7.4 Transfers
7.5 Evaluation of Performance
7.6 Extension of Probation
7.7 Dismissal or Demotion

RULE 8 • ATTENDANCE

8.1 Hours of Work
8.2 Work Day
8.3 Holidays
8.4 Holiday During Leave
8.5 Holiday Pay
8.6 Holiday Work
8.7 Rest Periods
8.8 Meal Periods

RULE 9 • LEAVE OF ABSENCE

9.1 General Rule for All Leaves
9.2 Vacation Leave
9.3 Sick Leave with Pay
9.4 Other Leaves of Absence with Pay
9.5 Unpaid Leave
9.6 Leaves for Disabilities or Serious Health Conditions (FMLA/OFLA)
9.7 Parental Leave
9.8 Leave Administration
FMLA & OFLA posters

RULE 10 • SEPARATION IN GOOD STANDING

10.1 Reduction in Force
10.2 Temporary Interruption of Employment
10.3 Resignations

RULE 11 • GRIEVANCE PROCEDURE

11.1 Policy
11.2 Procedure
11.3 Limitations

RULE 12 • DISCIPLINARY ACTIONS (revised 11/04/2020)

12.1 Application
12.2 Cause of Disciplinary Action
12.3 Suspensions
12.4 Demotion
12.5 Dismissal

RULE 13 • ELIMINATED PER BOARD ORDER 07/23/2014

RULE 14 • EMPLOYEE TRAINING

14.1 General Training Activities
14.2 Orientation of New Employees
14.3 Time of Training Periods
14.4 Reimbursement for Educational Expenses

RULE 15 • PROHIBITIONS AND PENALTIES

15.1 Political or Religious Solicitation Prohibited
15.2 Legal Prohibitions
15.3 Disseminating Information

RULE 16 • EMPLOYEE ASSISTANCE SERVICE (E.A.S.)

16.1 Performance
16.2 Confidentiality
16.3 Program Goals

RULE 17 • RETIREMENT

17.1 Oregon State Public Employees Retirement System

RULE 18 • TRAVEL REGULATIONS

18.1 Allowable Expenses and Reimbursement Rates
18.2 Meals
18.3 Lodging
18.4 Travel Advances
18.5 Miscellaneous Provisions
18.6 Standards for Operation of Vehicles by Douglas County Employees
18.7 Douglas County Driver Policy
18.8 Accountable Plan

RULE 19 • GROUP INSURANCE

19.1 Insurance
19.2 Continuation of Medical and Dental Insurance
19.3 Insurance and Unpaid Leave
19.4 Changes

RULE 20 • DOUGLAS COUNTY EMPLOYEE ETHICS

20.1 Douglas County Employee Ethics

RULE 21 • ACCEPTABLE USE OF COUNTY ELECTRONIC INFORMATION SYSTEMS

21.1 Purpose
21.2 Definitions
21.3 Ownership
21.4 No Expectation of Privacy
21.5 User Responsibilities
21.6 Physical Security
21.7 User Accounts
21.8 Passwords
21.9 Remote Access
21.10 Use of Computer
21.11 Use of Portable Devices
21.12 Use of Email
21.13 Use of Internet and Network
21.14 Use of Cellular Phone
21.15 Text and Instant Messaging
21.16 Professional/Ethical Conduct
21.17 Publishing
21.18 Limited Personal Use
21.19 Responsibility for Loss or Damage
21.20 Disposal of Systems
21.21 Acknowledgement
21.22 Government Ethics
21.23 Enforcement

RULE 22 • HARASSMENT (revised 11/04/2020)

22.1 Discrimination and Harassment Policy
22.2 Sexual Harassment
22.3 Sexual Assault
22.4 Prohibited Conduct
22.5 Reporting and Investigation Procedures
22.6 Retaliation Protections
22.7 Penalties
22.8 Nondisclosure or Non-disparagement Agreements
22.9 Time Limitations

RULE 23 • DRUG AND ALCOHOL (revised 11/04/2020)

23.1 Drug-and Alcohol-Free Workplace Policy
23.2 Definitions
23.3 Notice of Convictions
23.4 Assistance
23.5 Communication
23.6 Prohibited Conduct
23.7 Circumstances for Testing
23.8 Consequences of Prohibited Conduct or Failed Drug or Alcohol Testing Violations
23.9 Drug and Alcohol Test Results for holders of Commercial Driver’s Licenses (CDLs)
23.10 Payment of Program Costs for Drug and Alcohol Testing
23.11 Searches
23.12 Confidentiality
23.13 Effect of Changes to Laws Applicable to this Policy
23.14 Compliance

RULE 24 • MISCELLANEOUS POLICIES

24.1 Safety and Health Issues
24.2 County Policy on Patents/Copyrights
24.3 Affirmative Action
Douglas County Statement on Equal Employment Opportunity
Douglas County 2017 EEO Utilization Report
Douglas County Notice: Policy of Non-Discrimination on the Basis of Handicapped Status (05/2009)

RULE 25 • WHISTLEBLOWING

25.1 Douglas County Whistleblowing Policy