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The Assessor assigns a Real Market Value (RMV) to every property in the county. With the implementation of Measure 50 there is no longer a pre-established cycle for reappraisal. Statistical indicators from a variety of sources, including information derived from sales verifications, provide the basis for changes made to various market areas throughout the county. However, properties that have changed and new construction are appraised for the appropriate assessment year to reflect the changes.
Your taxes are calculated on the Assessed Value (AV) of your property. The AV is the lower of the RMV and the Maximum Assessed Value (MAV).
Improvements are houses, garages, sheds, fences, and other types of structures.
Property taxes are based on a tax rate per $1,000 of assessed value. The rate is comprised of several different taxing districts that vary depending on the location of your property. Each district has an individual tax rate and the consolidated tax rate combines the rates for the various taxing districts in that area.
Your property is in two different code areas and has been split for tax purposes only. Part of your property may be in a fire district, within city limits or even different school districts. A comparison of the two statements will show the different districts in which your property is located.
Address changes must be made in writing and signed by the owner of record. You may call the office at 541-440-4222 and request an address change form, print one from our website or put all pertinent information in a letter and mail to our office.
The situs address is assigned by the Planning Department. Please contact them at 541-440-4289 for assistance.
You can record a deed from yourself (old last name) to yourself (new last name) or you can fill out an owner request form from our office and we will add your new last name to the account. However, we will also show your previous last name, as that was the name used at the time the property was acquired.
Bring in a copy of the death certificate to our office or have an original copy filed with the Clerk’s office. Call the Clerk’s office at 541-440-4324.
Ownership is generally changed via a document recorded with the County Clerk’s office. Call the Clerk’s office at 541-440-4324 for more information. We receive copies of those recordings and identify the property being transferred from the legal description on the deed and check the title of record with the new document. Allow approximately four weeks for changes to appear in our records.
Ownership can also be changed through a court action:
Urban Renewal is a way for a city or county to clean up blight.
The Oregon Constitution allows the Legislature to set up a system to finance urban renewal. This law gives each city and county the ability to activate an urban renewal agency with the power to propose and act on plans and projects to remove "blight." Examples of blight include buildings that are unsafe or unfit for occupancy or the existence of inadequate streets. The area where the work is to be done is known as a "plan area."
An Urban Renewal Agency establishes a plan area and sets a frozen value for that plan area. Subsequent increases in property value are referred to as ’excess value’. The excess value is what the Urban Renewal district receives taxes on. In essence, it is a shifting of tax from other taxing districts in the plan area to Urban Renewal Agencies.
Most taxing districts are allowed to ask voters for temporary taxing authority above the permanent rate limitation. (This type of authority is not available to education service districts.) This authority is known as "local option taxes." Local option taxes are limited to five years for operations and 10 years for capital construction purposes.
The Cartography Department of the Assessor’s office is the record keeper for the ownership of all property in Douglas County, the plat map maintenance of those ownership boundaries and the taxing districts they are located in.
To remove a deceased person’s name from your account, that person must have held the title with someone else with the right of survivorship. The death certificate must be recorded with the County Clerk’s Office.
Ownership is generally changed via a document recorded with the County Clerk’s office. Call the office at 541-440-4324 for more information. We receive copies of those recordings and identify the property being transferred from the legal description on the deed and check the title of record with the new document. Allow approximately four weeks for changes to appear in our records. Ownership can also be changed through a court action:
Manufactured Structure ownership is changed via notification from the Department of Consumer and Business (DCB).
We do not automatically work surveys that are filed with the Surveyor’s office. Once you have filed the survey, you need to fill out an owner request form in order for us to process the boundary adjustment.
Assessment tax lots are based on ownership and mapping and are not necessarily a legal lot of record.
It is probably only an easement. The Assessor’s office does not generally show easements on our maps.
Per ORS.248.015 (1) A precinct committeeperson shall be a representative of the major political party in the precinct. A PCP is a link between the political party and the voters in a local election district.
A precinct committeeperson shall be a representative of the major political party in the precinct.
According to ORS 248.015 (4) A member of the major political party who has been a member of that party for 180 days before the primary election may be elected....
A member of the major political party who has been a member of that party for 180 days before the primary election may be elected....
Click here to find the links and forms
PCPs are elected every two years, this occurs on the even years, during the primary election. This is a way to get involved in your party, and your community without a long term commitment.
To report an animal bite or exposure, please contact Douglas County Animal Control at 541-440-4327.
Reports should be made to the patient’s local health department. Health-care practitioners can use the confidential disease reporting form (PDF). Laboratories are required to keep a log of reports.
For more information on rabies, visit the Centers for Disease Control and Prevention, Rabies.
If you find a dead animal, do not touch it or pick it up. If it is an animal other than a bird and there has been no exposure to bites, the Health Department does not need to be notified. If it is a bird that meets the following criteria, please call the health department at 541-440-3574:
Visit the Centers for Disease Control and Prevention, Bats and Rabies page for more information.
If you work in a facility that serves any type of food or beverage you are required to obtain a valid food handler card within 30 days of hire.
Please see the Online Food Handlers website. You may also get a food handler card by attending a food handler class and passing a food handler exam.
Food Handler Certification Training is offered on the first Friday of the month; classes are held from 10:00 am to 11:30 am at Douglas County Environmental Health, located at:1036 SE DouglasJustice Building Room 106Roseburg, OR 97470
The exam is available in English and Spanish. The cost is $10 cash only.
View a copy of the training manual.
Oregon laws provide for a variety of property tax exemptions for both qualifying individuals and certain organizations. Each type of exemption has specific qualifications. Property tax exemptions are not automatic. Application for exemption must be made between January 1 and April 1 or April 15 of the year for which the exemption is being requested, depending on the type of exemption requested.
If you are a veteran with a 40% disability, or the surviving spouse of a veteran, you may qualify for this exemption. If you are a qualifying veteran or a surviving spouse and live in your home, you may apply for and receive the exemption. An application must be made no later than April 1st of the year for which the exemption is being requested. For further information please contact the Assessor’s office at 541-440-6184.
A veteran must have been a member of the United States armed forces who was discharged or released under honorable conditions. In addition, the veteran must meet one of these requirements:
The Oregon Legislature set up programs that allow qualifying property owners to delay paying property taxes on their residences, including Manufactured Structures, houseboats, multifamily, and income-producing properties.
If you qualify for one of the deferral programs, the state will pay your property taxes to the county. A lien will be placed on your property. You will be charged lien recording fees, which are deferred. Interest on the deferred taxes, at 6% per year, is also deferred. The taxes must be paid, with interest, when the owner dies or sells the property, moves, or changes ownership.
There are two deferral programs, one of which you may qualify for. The disabled citizen’s deferral is for Oregon homeowners, under the age of 62, who are collecting federal Social Security benefits. The senior citizens’ deferral is for Oregon homeowners, over the age of 62.
To qualify for either deferral program, your total household income must be less than $32,500 for the preceding year. Household income includes both taxable and nontaxable income, including Social Security and pensions. The income limit may change each year.
Please contact the Assessor’s office at 541-440-6184 for the necessary applications and any additional information you may need.
Qualifying non-profit organizations may have their property taxes canceled. The most common qualifying entities are:
Property for which an exemption is requested must be actively occupied and used by the organization in a way that furthers its stated purpose. The property must also be reasonably necessary. Any portion of the property that does not meet these criteria is subject to assessment and taxation the same as all other taxable property. The exemption is not automatic. An application must be filed with the Assessor between January 1 and April 1; unless purchased prior to July 1 in which the applicant shall file within 30 days of acquisition or change of use.
Certain leased property, real and personal, may also qualify for exemption with similar deadlines. For more information go to Property Tax Forms or contact the Assessor’s office at 541-440-4222.
No. The land must be in use, or groundwork and foundation started, by June 30 of the year applied for.
If the start date is before July 1 you have 30 days from the start/sign date to apply for the exemption.
Some properties are eligible for reduced assessments through either farm use special assessment or forest special assessment. The guidelines for qualifying for farmland are influenced by zoning. Properties in an Exclusive Farm Use (EFU) zone must be farmed with the intent to make a profit. If these properties are employed in farm activity, and there are annual sales of commodities, the properties may qualify for farm use special assessment.
Properties zoned other than EFU can also qualify for farm assessment using the same guidelines, with two important differences. There are specific sales levels required and the operator must file an Internal Revenue Service (IRS) Schedule F. Sales volumes must be confirmed by the IRS Schedule F or Farm Schedule and said form must be supplied to our office on request. Non-zoned properties must prove that they have met the farm income level 3 of the past 5 years before they are eligible for farm use special assessment.
Property in an EFU zone must have been farmed the prior year to be eligible for the special assessment. Property can also receive a Western Forest Special assessment and this assessment can be granted in any zone that does not prohibit logging. Forestland is identified as being held or used for the predominant purpose of growing and harvesting trees of a marketable species. The property must have at least two acres stocked with at least 200 growing conifer trees per acre. Properties can also qualify based on a formal reforestation plan.
If a property is removed from one of these special assessment programs, a disqualification penalty will be calculated and may be collected. The penalty is basically a 5 year recovery of the tax savings received by being under special assessment. Farm special assessed properties in an EFU zone are subject to a disqualification penalty of up to 10 years. Specific questions regarding these programs should be directed to 541-440-4222.
The RMV is the Assessor’s determination of the real market value of your property. If your property is receiving special use, only the specially assessed land value is added into the RMV, not the actual market value of the land receiving special use. For the actual RMV add the Improvements plus the Land plus the Land Specification Market. The AV is the value used to calculate your taxes. Typically it is the 1995 RMV minus 10% that became the 1997 Measure 50 (M50) assessed value. Each year this amount is subject to a 3% increase, plus any exception value that arises from changes to your property improvements.
This flag is placed on properties with billed liens, properties in foreclosure or bankruptcy, and properties that have been removed from special use. When a change of use occurs, due to removal from special assessment use by owner request or from lack of use, the property is either billed for the use change or the Potential Additional Tax flag is added to the account. A property with the Potential Additional Tax flag will retain the flag until the lien is paid or the property requalifies for special use. If the property qualifies for special use it will begin ’working’ off the lien. The liens are calculated for either 5 or 10 years depending on the zoning.
This statement identifies all properties that are receiving a special assessment on their land, farm or forest. The flag informs the owner that if the land-use changes from special use there is the possibility of an additional tax to the property. This notation is also helpful to title companies, realtors, and potential buyers (in some cases, properties could be flagged for some sewer liens or road district liens).
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For more information contact Human Resources via email at firstname.lastname@example.org or call (541) 440-4405.
Children may remain a dependent for health benefit purposes until the end of the month in which they turn 26. CIS will send a COBRA continuation notice to dependent children approximately one month before their coverage ends. Coverage beyond age 26 is allowed for children who are incapacitated due to a physical, mental or developmental disability that occurred before the child’s 26th birthday. Supporting documentation is required.
For more information view Personnel Rule 19 (PDF).
Through CIS, Douglas County contracts with a third party to provide free, confidential short-term counseling and other services to employees and those within their households. Contact the provider directly (brochures available in the lobby of Human Resources, and as part of your new-employee packet), or email Human Resources staff. For more information see Personnel Rule 16 (PDF).
Copies of personnel rules (PDF) are available for review at each department (administration), in Human Resources and on the Douglas County intranet. It is each employee’s responsibility to become familiar with the policies and procedures.
You may apply through the open recruitment process or request to be placed on the Human Resources transfer list. Either process is a confidential service between you and Human Resources. To be placed on the transfer list, you should talk to Human Resources, let us know your interests and complete an updated application.
For more information email Human Resources or view Personnel Rule 6.1.3 (PDF).
If you believe you are being sexually harassed, you should tell the harasser to stop the offensive conduct and then report the incident to your supervisor. For more information email Human Resources or view Personnel Rule 6.1.3 (PDF).
To participate in paid, outside the County employment, you must submit a written request to your department head who will refer the request to Human Resources (HR) with a recommendation. HR will refer to the Board of Commissioners agreeing or disagreeing with your department head. For more information speak to your supervisor, email Human Resources, or view Personnel Rule 20 (PDF).
As a part of your job, you travel for the County, you may either use a County vehicle or your private vehicle. If using your private vehicle, you are eligible for reimbursement for actual miles traveled on official business. Meals and lodging are reimbursed based on established rates and conditions.
If you are moving from a non-benefitted to a benefitted position, you will receive an employee packet containing enrollment information regarding insurance options and waiting periods. Enrollment forms should be completed w/i the first 30 days. For more information, see Personnel Rule 19 (PDF) or email the Benefits representative in Human Resources.
When you receive a promotion, you may receive an immediate increase to the next higher salary rate in the new salary range. Depending on the amount of the increase, your anniversary may or may not be adjusted.
Wage raises are not automatic. As a new employee, you may be eligible for a wage increase either six months or one year from your date of hire. After a work performance evaluation is completed, you are eligible for a salary increase. Your anniversary will be changed to reflect the date of change. For more information see Personnel Rule 5 (PDF).
Any time away from your job, must be authorized by your supervisor. For employees budgeted 0.50 FTE or more, sick and vacation leaves are accrued. Other leaves of absence recognized by the County are:
New Employee Orientation is held the last Tuesday of every month (with the exceptions of weeks with holidays that conflict with that day). If you are new to employment with Douglas County or have moved into a benefited position, you will be invited to the next orientation with is normally held in room 311 of the Courthouse starting at 9 am and ending at noon.
New Employee Orientation is a review of the Personnel Rules. It also covers the benefit package that is available to all benefited employees.
If injured on-the-job, you should immediately report the accident to your supervisor. You can expect to be contacted by the Risk Manager, Human Resources, who will provide the required forms to complete and monitor the recovery process. If the claim is accepted, you are entitled to necessary medical treatment and compensation for time lost. The amount of time loss (two-thirds of gross wages) is set by law.
Employees are expected to participate in an early return-to-work program. If necessary, light duty placements can be designed until the employees can return to their regular job. The County is self-insured for workers’ compensation purposes.
For more information speak to your supervisor or email Human Services.
You must report all unsafe conditions to your immediate supervisor as soon as possible. Should you report an unsafe condition and it goes un-corrected, contact your department head. For more information speak to your supervisor or email Human Services.
All county employees are invited to attend the Central Safety Team (CST) meetings. Meetings are held on the last Thursday of the month with a workplace safety inspection being conducted every third month. For more information contact Human Resources via email at email@example.com or call (541) 440-4405, or see Safety Committee Duties and Functions.
Every spring (around March) the Central Safety Team (CST) sponsors CPR/1st Aid for those employees who are interested in learning this life saving technique. Other types of training available to Departments include:
If the suggestion is department specific, submit your suggestion in your monthly safety meeting or staff meeting. If your area does not hold regular meetings, take your suggestion to your immediate supervisor. If the suggestion is general and applies to other departments and county employees, submit your suggestion by email to Don Cherry or call 541-440-4405 or drop by and visit him in room 322 of the Courthouse.
Merging a Manufactured Structure takes place once the application to exempt has been recorded. Notification of recording comes from either the Title Company or through our office, from the property owner. Taxes only need to be paid on the Manufactured Structure that is being de-titled. When a Manufactured Structure is being re-titled, the taxes on the real property account must be paid.
This fee was created by the 1989 Oregon Legislature whereby the owner of a personal manufactured structure assessed a fee annually through the property tax system. Funds are used primarily to provide mediation services to resolve disputes between tenants and landlords. That annual fee is $6.
When you have your placement permit from Planning, take it to the Assessor’s office to complete the additional forms necessary to complete your change of site request. The forms required are either the Notice of Sale/Change of Ownership or the Multi-Purpose Change form. The fee to process a trip permit is $55 plus $5 per side. The fees, and any taxes owing, must be paid in certified funds only. You will also be asked to provide the name and phone number of the transporter.
The Assessor’s Office is located at:1036 SE Douglas AvenueCourthouse - Room 206Roseburg, OR 97470
To complete the process, you will need to do the following:
You may call us at 541-440-4296 to find out more information. Please be aware that tax payments are required to be secured by cash or certified funds, we do not accept personal checks for ownership transactions.
First you will need to secure a placement permit from your local Planning Department to be sure that the manufactured structure may be sited at the new location. When you have your placement permit from Planning, take it to the Assessor’s office to complete the additional forms necessary to complete your change of site request. The forms required are either the Notice of Sale/Change of Ownership or the Multi-Purpose Change form.
The fee to process a trip permit is $55 plus $5 per side. The fees, and any taxes owing, must be paid in certified funds only. You will also be asked to provide the name and phone number of the transporter. To obtain a trip permit for a Manufactured Structure moving out of Douglas County all taxes for the current fiscal year must be paid.
If there is a change of ownership then a Notice of Sale Change of Ownership form and Supplemental form will need to be submitted. If no ownership change is occurring then a Multi-Purpose Change form and a supplemental form with information regarding the new location for the Manufactured Structure will need to be submitted.
Please be aware that when obtaining a trip permit for a Manufactured Structure, the transaction fee and tax payments must be secured by cash or certified funds, we do not accept personal checks. You will receive a tax bill from the county where the Manufactured Structure was sited on January 1st of the current year. A Manufactured Structure that moves between January 2nd and December 31st will be moved and billed at the new location in our records for the next fiscal tax year.
Your Department of Motor Vehicles (DMV) title or Ownership Document may be eligible for the Exemption process if you own the land the Manufactured Structure is located on. This exemption means that the structure is recorded as part of the land account and is considered real property for all purposes. For more details on how to complete this process, please contact us at 541-440-4296 or you may contact any Title Insurance company.
When you demolish your Manufactured Structure, you need to:
When you want to change the name on the ownership, you need to:
Complete the Manufactured Structure Security Interest Change form with documentation from the registered owner’s acceptance or acknowledgment. There is a $55 fee to create the new ownership document; any outstanding taxes must be paid as well. Certified funds only.
To start this process, you must issue a 45-day notice to the owners and security interest holders according to ORS 90.425 or 90.675 with copies being sent to the tax office and the assessor’s office. If there are further questions about the process, you may need to contact an attorney.
Find information on the Site Evaluation page.
Find information on our Construction/Installation Permit page.
Find information on our Renewal Construction Permit page.
Find information on our Renewal Construction Permit page (to transfer permit).
Find information on our Repair Permit page.
Find more information on our Authorization Notice page.
Find information on our Existing System Evaluation page.
With a paid subscription you will be able to search by owner, in addition to address and property ID. You will also be able to see property flags and special assessments. These items denote special use, potential additional tax flags or additional taxes. There is also a property appraisal card, which shows details about a property.
Under property flags (on the paid side of PA) you will see PATL, which denotes special use. PATL-NB denotes that there is an unbilled potential additional liability. You will need to call the Assessor’s office to get amount.
Under the Bills tab there is a description of the property flags that are on the properties.
Additionally, under property use you will see the property classification, which also notes the current use of the property.
Under special assessments (on the paid side of PA) you could see multiple penalty types denoted and they will include the tax amount. Some examples are Omitted Property, Clerical Roll Correction, Late filing penalty, designated forest penalty, enterprise removal, open space add tax, unzoned farm penalty, small tract penalty, etc.
Note that all properties outside of city limits will include fire patrol charges, which are NOT tax penalties.
Under the ownership heading there will be a drop down arrow, which will show all owners.
Additional addresses is not shown anywhere. The Assessor’s office does not track specific units or addresses on properties. If you have questions about addressing, please contact the Planning department of the city in which the property resides, or the county planning department, if outside of city limits.
No, it does not. It has always been the policy of the Douglas County Assessor’s office to not make sketches available to the public, except through our front office.
If you need a sketch or are looking for a single diagram or two, please reach out to firstname.lastname@example.org and our office can help assist you.
The current fee for an Orion-PA subscription which includes additional features is $85.00. (see FAQ's above) The number of licenses needed depends on the number of offices needing a subscription. Each office will need an independent license, not EACH user.
Once monies are received you will be emailed your credentials to log in.
The Douglas County Assessor's Office will ONLY accept Cash, Check, or Money order.
Please remit payment to:
Douglas County Assessor's Office
1036 SE Douglas Ave CH206
Roseburg, OR 97470
Taxable personal property includes machinery, equipment, furniture, fixtures, etc. held for use in a business. This includes property not currently in use, and property held in storage.
The Assessor is responsible to value and assess all taxable personal property that is located in the county on January 1st each year at 100% of its real market value (RMV). Oregon law requires that each individual, partnership, firm, or corporation having taxable personal property in their possession or control, must file a return listing all property by March 15th each year.
If you filed a return in prior years, you will file online. If you are filing for the first time, you must complete the entire form with these steps:
Yes. You must report all personal property that is associated and used in the ordinary course of business. Example: John operates an auto repair shop and uses his personal tools in the business. The tools are taxable as business personal property and must be reported.
You will report the equipment and estimate the current market value. Enter your estimate of value in the Owner’s Opinion of Market Value box, and add a note stating that the asset was a gift. When estimating the equipment’s value consider what it would cost to replace the asset, or if you were to sell that asset, the price you would accept.
Yes. You must report all personal property used in conjunction with the business regardless of whether the assets are borrowed, owned, leased, rented, or from your home. Report leased and rented property on Schedule 1.
Yes, you must report all personal property used in your business. You will report rented or leased property on Schedule 1 and include all information requested in that schedule. Oregon law requires both lessor/lessee and owner/renter to report. If you do not know the cost information of the property, provide your opinion of value with a notation that cost information is not available.
Yes. Explain your situation and provide the landlord’s name and mailing address, along with a full list of all assets. Do not forget to report any small items you own, including any personal items you brought from home, and supplies.
Yes. You must complete Schedule 1 of the return. Refer to question 7 about using others’ equipment for more information.
Yes. All equipment used in your home business is business personal property. Report the full cost of all equipment. Do not prorate the cost based on personal use versus business use.
Supplies are any item consumed in your business. Examples include:
Supplies vary widely depending on the type of business. Materials or supplies that become part of the finished product are considered inventory and therefore not taxable.
There is no provision in Oregon law to amend a return. However, if you made an error on your return, or have additional information to report, email Personal Property or call the Assessor’s office at 541-440-4222.
The asset list does not contain values. The asset list is simply a convenience for you so you do not have to re-list all Schedule 5 property each year.
Yes. You must report when you closed, and what you did with the personal property asset
Yes. Notify our office at 541-440-4222 regarding the sale and we will contact the new owner.
No. Any arrangement regarding personal property tax liability is the responsibility of the buyer and seller.
Yes. The law requires that all taxable personal property be assessed as of 1 am, January 1st regardless of what transpires after that date.
Yes. A business may not be open for business but may have taxable personal property. For example, on January 1st a pizza parlor is under construction and nearly ready for opening. Although the business is not yet open, the assets are in the owner’s possession (furniture, ovens, signage, cash registers, supplies, etc.) and are taxable as of January 1st.
The penalty is a percentage of the tax and is determined by the date the return is filed. Returns filed after March 15th and on or before June 1st are subject to a 5% penalty; after June 1st and on or before August 1st the penalty is 25%; and after August 1st the penalty is 50%. If you do not file a return you will receive a 50% penalty.
Yes. Property tax exemption is not automatic. You must file an application for exemption with our office and certain criteria must be met.
Exempt status is not automatically granted, you must make an application with our office and meet certain criteria. If an exemption is granted it is for owned property only, you still have to report leased or rented property and make a separate application for that property.
If a property owner refuses to file the return, the Assessor is required to use the best information available to estimate the real market value of the property. In addition, a 50% penalty for failure to file the return will also be imposed.
The following list identifies the cities and towns located within Douglas County, Oregon. An asterisk (*) indicates that the entity is not incorporated.
Douglas County Courthouse1036 SE DouglasRoom 206, Main FloorRoseburg, OR 97470Phone: 541-440-6105Fax: 541-957-2091
HoursMonday through Friday8 am to 5 pm
Appointments are recommended
All public records requests for Douglas County Government need to be submitted in writing utilizing our public records request form. We ask that you be as specific as possible with your request. When completing the form, please provide all of your contact information, a detailed description of the documents requested, which County Department you believe retains the records and a very specific timeline. Any additional details or background you can provide about the request is appreciated.
The form is available in person in the Douglas County Public Affairs Office, Room 320 at the Douglas County Courthouse located at 1036 SE Douglas Avenue, Roseburg, Oregon or by downloading the form from our website at https://douglascounty-oregon.us/529/Public-Records-Request. Completed public records request forms must be submitted to the Douglas County Public Affairs Office by email at email@example.com; in person or by mail to Douglas County PIO, 1036 SE Douglas Avenue, CH Room 320, Roseburg, Oregon 97470. If you have questions about the process, you can contact the Douglas County Public Affairs Office at (541) 957-4896 or (541) 440-4493.
Public records are documents containing information relating to the conduct of a public bodies business to which that agency or government office is the custodian. Not every document requested is considered a public records request. County Departments will let you know if the documents you are requesting need to go through our public records request process. For example, if you are not the homeowner, landowner, complainant, defendant or petitioner of the original documents, then they will be considered public records and there for a public records request is needed. Additionally, if the documents require legal review for copyright, proprietary, confidentiality, privileged information or items exemption from disclosure, then it will be considered public records and there for a public records request is needed. Per Oregon Revised Statutes 192.411, public records requests are documents that include handwritten, typed, photographed, electronic or other records, such as:
Most records are available for public inspection, except those that require review or redaction by legal counsel prior to inspection. All records in our custody remain the property of Douglas County government. Requestors are not allowed to alter, add or remove anything from these records. Requestors may not photograph documents. Allowing the inspection and/or copying of public records in the custody of Douglas County is not meant to waive or restrict any If and when prudent, legal review will need to take place.
There are numerous exceptions to the public records laws which allow a public body to refuse to disclose public records. Per Oregon Revised Statutes 192.311 to 192.479, public bodies are required to make available for inspection and copying, subject to any applicable exemptions (legal review, proprietary information or personal identifying information), only those records that exist in our custody at the time of the request. If the County denies your request to review the public record(s), a written explanation of the reason for denial will be forwarded to you by the custodian within a reasonable amount of time.
While you are free to ask any questions that you may have, please keep in mind that public bodies are not required to explain or answer questions about their public records, nor are they required to create public records where none exist.
Public records requests are processed in the order in which they are received. If the requestor submits more than one public records request, we will process and complete the first request before proceeding with any additional request(s). Per Oregon Revised Statutes 192.329, the County has five business days to initially respond to your request (unless extenuating circumstances exist). Our initial written response will be a confirmation of receipt of your public records request, a notification that we are not the custodians of these records, an explanation of where the records are already publicly available or a request for more information about your request. It will be followed by a ten business day response window, in which we will respond with the documents that are available, a request for submitter to narrow the scope of their request, a proposed timeline for receipt of records and/or an estimate of the cost responsive to their request. We try to be as responsive as possible and make every attempt to close the request in a prompt manner. If there is a fee associated with the request, the requestor has 60 days to pay the fee or the records request will be closed.
Exceptions to the timeline established by ORS 192.324 do not apply to a public body if compliance would be impracticable because:
Per Oregon Revised Statutes 192.324, Douglas County is entitled to recover its actual costs incurred in fulfilling your request. For copies of public documents, this may include both the cost of photocopying the documents and the staff time necessary to research, locate and copy them. For inspection requests, it may include the staff time necessary to locate the documents to make them available to you, as well as any required legal review. County documents come in a variety of sizes and may be retained in either paper or electronic format. Therefore, the cost of filling your request will depend on the type of document that you ask to inspect or copy. Therefore, there could be a fee associated with inspection of documents, as well as copies of records either in print or electronically.
Douglas County requires that an estimate of the costs involved in fulfilling your request be paid before any work is performed and before documents are made available to you.
The Douglas County Sheriff's Office has their own public records request form and procedure. Please make sure you complete their form if you are asking for documents from the Sheriff's Office. The form is available in person in the Douglas County Sheriff’s Office, Room 210 at the Douglas County Courthouse (Justice Building) located at 1036 SE Douglas Avenue, Roseburg, Oregon or by downloading the form from our website at https://douglascounty-oregon.us/529/Public-Records-Request. Completed public records request forms must be submitted to the Douglas County Sheriff’s Office by email at firstname.lastname@example.org; in person or by mail to DCSO at 1036 SE Douglas Avenue, JB Room 320, Roseburg, Oregon 97470. If you have questions about the process, you can contact the Douglas County Sheriff’s Office at (541) 440-4463.
If you are seeking records related to criminal matters, court cases or documents, tickets or citations given to you by a law enforcement officer, or arrest records, you will need to contact the Douglas County Circuit Court, the Douglas County Sheriff’s Office, or the respective law enforcement agency of record. Douglas County Circuit Court is a function of the State of Oregon, and not the County, so we are not the custodian of those records.
The Douglas County Board of Commissioners adopted a policy regarding public records requests on January 25, 2006. To review the policy, click here.
Residential and rural properties are appraised under a mass appraisal system that conforms to State laws and Administrative Rules. Values-based on market sales are established for each property, as well as a reduced Measure 50 (M50) value. That value, called the Maximum Assessed Value (MAV), is the 1995 to 1996 tax year value less than 10%. That value may not increase by more than 3% each year.
Residential and rural properties are appraised using a market-related cost approach. Sales of properties within a given market area, or an area of similar properties, are compiled and analyzed to develop the data used to appraise all similar properties within that given area. Once these values are established, they are monitored yearly using sales that occur within these areas by comparing those sales prices to their Real Market Value (RMV). If the average property sales price is higher than the RMV, the properties in that area are adjusted to reflect the change in the market.
Construction on your ’new’ home probably began after January 1st. Because January 1st is the assessment we cannot tax you for the property that was not in existence on that date. That portion of your house that is complete on January 1st of the next year will appear on your next tax statement.
Cost and value are not always the same thing. Our conclusion of Real Market Value (RMV) is based on what the property would sell for in an open market transaction. Not everyone can build their own home; those who can benefit from not paying labor costs and see these savings reflected in the sales price of their property.
If the Assessor’s Real Market Value (RMV) for the new addition is less than $18,200 (2024) the value will be added to your RMV only. Under the M50 guidelines, you will not be assessed or taxed for additions under $18,200 (2024) unless they fall under the 5 year $43,500 (2024) category. This amount is indexed each year by Department of Revenue.
Yes, both are taxable, depending on the situation.
No. You must contact an independent fee appraiser for your loan appraisal.
No you do not. However, without a physical appraisal, we will use the best information available to us and the resulting Real Market Value (RMV) may not be a true reflection of your property.
There are a variety of reasons for the differences in taxes and they vary from property to property. There may exemptions or special assessments involved. Value differences may also result due to the quality of:
Yes, appraiser field inspections are usually made between January 1st and June 30th. Reviews may be requested during this time but values will reflect the condition of the property as of the January 1st assessment date. ORS 308.204 allows the Assessor to make changes to reduce values in the fall after values have been certified on September 25th. Receipt of the fall tax statement is typically why a property owner requests a value review. Before an action can be taken, a Value Modification Review Request form needs to be filed with the Assessor explaining the reason for the review.
If the property owner is not satisfied with the Assessor’s recommendation, an appeal may be filed with the Board of Property Tax Appeals (BOPTA) by December 31st.
First, our assessments are based upon a ’mass’ appraisal system; one sale does not set the market. Second, conditions of the sale and whether it was an arms-length transaction are also factors to be considered.
Yes. You must file an application with the Assessor and provide documentation of the error.
With the enactment of Measure 50 in 1997, there is no link or connection between the Real Market Value (RMV) and the MAV, except for the first year “new property” is placed on the tax rolls. RMV is adjusted up or down each year based on market conditions. The Maximum Assessed Value generally increases by 3% per year (per statute) unless changes are made to the property. You pay taxes on the lower of the two values and this is called the Assessed Value.
Yes, if you choose not to pay your taxes as they become due, you will not receive any applicable discount and if you are unsuccessful in your appeal to the Board of Property Tax Appeals, you will be charged interest on the past due tax at 1 1/3% per month as required by statute. If you pay your taxes and are successful in your appeal to the Board of Property Tax Appeals, you will receive a refund, plus interest of 1% per month from the date of payment. If you are successful in your appeal, the Tax Collector will issue a refund or adjust your taxes based upon the Board of Property Tax Appeals (BOPTA’s) order – no action is necessary on your part. Allow approximately 6 to 8 weeks from the date of the order for this adjustment.
You will most likely be contacted by a representative of the Assessor’s Office prior to the hearing, as part of the normal process of reviewing the property’s value and addressing any issues expressed on your appeal form. When your property is under appeal, the Assessor becomes a party of the value dispute, and because of this will try to render a fair and impartial review of the value. Be patient. All appeals to the Board of Property Tax Appeals will be heard within the required period allowed by law.
This is called a stipulation. This stipulation can then be forwarded to the Board of Property Tax Appeals for consideration. This is intended to speed up the process for all parties involved, and you may not need to appear at the hearing.
Then your appeal will proceed forward and be decided by the Board of Property Tax Appeals.
Contact the Douglas County Assessor’s office at 541-440-4222 to complete the Act of God (AOG) application. Applications must be submitted for AOG review - this does not happen automatically. The Assessor’s Office has a direct link to the AOG form "Application for Proration of Property Taxes due to Damage by Fire or Act of God (PDF)."
We want to assure all of our fire-displaced taxpayers that there are means to get them their tax statement(s). If you know the address where you will be able to receive mail, contact our office with the temporary address. The Tax office can also email statements. If displacement results in a permanent change of mailing address, please complete the Assessor’s office address change form (PDF). Changing your address with the post office does not update your tax statement mailing address and tax statements are unable to be forwarded.